CONSTITUTION
AREA OF OPERATION OF THE SOCIETY - The area of operation of the Society shall be the Union Territory of Delhi.
The objectives of the society shall be to:
3.1) To promote scientific knowledge of Medical/Clinical Microbiology and its related subjects for patient care.
3.2) To plan and execute projects for the advancement of this knowledge
3.3) To improve education in Medical/Clinical Microbiology among medical students at both MBBS and MD level
3.4) To promote any programme of professional and ethical standing of Medical/Clinical Microbiologists in India.
3.5) To prepare/revise or recommend clinical and laboratory guidelines for various aspects of Medical/Clinical Microbiology, Infectious Diseases, infection control & prevention and antimicrobial usage
3.6) To promote quality of Medical/Clinical Microbiology Practice and its education in the country and globe for overall good of the society.
All the incomes, earnings, movable / immovable properties of the society shall be solely utilized and applied towards the promotion of its aims and object only a set forth in the Memorandum of the society and no profit, thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any other manner whatsoever to the present or past members of the society or to any person claiming through any one or more of the present or the past members.
No member of the society shall have any personal claim on any moveable or immovable properties of the society or make any profits, whatsoever, by virtue of this membership.
“RULES AND REGULATION”
2.1 MEMBERSHIPS:
The Society shall consist of Founder, Honorary, Life, Ordinary members and PG members.
Minimum qualification of Members: Only those persons who have minimum MBBS WITH MD / DNB in medical microbiology Degree or MBBS with PhD in medical microbiology shall be eligible to be the members.
2.1.1 FOUNDER MEMBERS:
Medical doctors of repute with outstanding contribution in Medical/Clinical Microbiology, associated with the initial formation of the Society will be considered as founder members. Founder Members will have the same rights, and privileges as those of the Life Members.
2.1.2 HONORARY MEMBERS:
Medical doctors having served with special distinction/outstanding contribution to the field of Medical/Clinical Microbiology in their active carrier shall be eligible for nomination as Honorary Members, the number of which shall be limited. Honorary Members shall pay no membership charges of the Society. They have all the privileges of Life Members except the right to vote, and the right to nominate Members to, or to serve on the Council of the Society. Honorary Members shall be elected by not less than three fourth votes of the Executive Council (EC) following nomination by two EC Members. Such members are expected to be of more than 65 years of age.
2.1.3 LIFE MEMBERS:
Only MD/DNB persons who are already enrolled as life members of IAMM National body and have paid the minimum membership charges towards the of the life membership register of Indian Association of Medical Microbiologists Delhi (IAMMD) as recommended by general body (GB) are eligible to apply. Application for membership giving details of academic standing should be recommended by at least one life member and submitted directly to the secretary or treasurer. They will be entitled to all the privileges of the Ordinary Annual Members.
2.1.4 ORDINARY ANNUAL MEMBERS:
2.1.4a) Only Medical doctors engaged in the study of Medical/Clinical Microbiology with qualifications as M.B.B.S. with MD/DNB in the specialty shall be eligible for nomination as Ordinary Members for a period of one year renewable yearly.
2.1.4b) Candidates applying for nomination to the Society as Ordinary Annual Members shall send to the Secretary the details of their qualifications on the special form provided for this purpose. Each application must be supported by at least one Ordinary/Life Members who have personal knowledge of the candidate or by the Council. The Council may also nominate candidates. Candidature will be accepted only after the member has paid the subscription recommended by GB towards the membership charges.
2.1.4c) Ordinary Members shall not be admitted to any of the privileges of the Society until after payment of the first annual membership charges as fixed by the general body Ordinary annual membership is to be renewed every year.
2.1.4d) Resignation of a member shall be sent in writing to the Secretary and the members so resigning shall be liable for the payment of his/her annual membership charges as recommended by GB subscription for the current year, together with any arrears up to the date of tendering his/her resignation.
2.1.4e) Any Ordinary Member whose membership is two years in arrears and who has been duly notified of the fact, shall, if the Council deems fit, cease to be a member of the Society.
2.1.4f) The Council may recommend the exclusion of an Ordinary Member from the Society if in the opinion of the Council the interests of the Society require it. Such recommendation must be submitted at an Annual General Meeting and shall become effective if two thirds of those voting are in its favour.
2.1.4g) Each Ordinary Member shall have the right to vote on all questions submitted to any meeting of the Society at which the member is present.
2.1.5 PG MEMBER:
Any MBBS person enrolled for MD/DNB/PhD course in Medical/Clinical Microbiology/ Ph D student in Medical/Clinical Microbiology are eligible with minimum membership charges as recommended by the GB. This membership expires after completion of 3 years/ passing of MD. In case of PhD students this membership will expire after 5 years or award of PhD whichever is earlier. MD PG members on successful completion of their PG course are entitled to apply for ordinary or life membership within a period of 3 months by paying the additional membership charges for becoming an ordinary or life member. Otherwise full membership will be charged. Non-MBBS PhDs are not eligible for the membership of this society.
2.1.6 PLATINUM MEMBER:
Only corporate accepted by EC and GB after partnering in the membership charges of our website to the amount as decided by the GB will be accepted as our platinum members for a period of 3 years. It is renewable every year after making the membership charges each year as decided by the GB. Being a platinum member will entitle the corporate to help hold a CME / Workshop once or more in a year after approval of its academic contents by the EC, besides having presence in the list of platinum members on IAMM Delhi website will also have a free link to their website. It will entitle them to a free stall at annual meet and a full page advertisement in our souvenir. In addition, the platinum member can sponsor an eminent international/national faculty for the CME/annual conference. The twenty percent of the membership thus collected will be utilised as seed money towards the expenditure incurred during the two quarterly meets.
The Admission Fee and the Subscription shall be as under:
Membership Fee
Validity
Founder Member
NIL
Lifetime
Honorary Member
Life Member
1500/-
Ordinary Annual Member
500/-
One Year
Student Member (MD)
Vaid for 3 years or completion of MD degree whichever is earlier
Student Member (PhD)
Vaid for 5 years or completion of PhD degree whichever is earlier
Platinum Member
1,00,000/-
All dues, including monthly/annual subscription, additional subscription as provided in these Rules and any other dues or contributions, are payable to the Society within three (3) months from the date of demand. The first monthly/ annual subscription would, however, be payable within one (1) month of the applicant’s admission as Member of the Society. The Honorary Members shall not be liable to pay any admission fee and/or subscription.
(i) The Society shall maintain a Register of Members containing the following information: (a) The names, addresses and other relevant particulars of all the Members of the Society (names, addresses, contact details etc.) from the date on which such persons have been accepted as Members. (b) All changes taking place in the membership from time to time. (c) Such other information as is relevant and for which decision is taken by the Executive Council from time to time.
No person shall be considered a Member or entitled to exercise any rights and privileges of a Member unless he has signed the Register of Members.
(i) A Member shall cease to be a member of the Society in any of the following events:
(a) On his Death.
(b) On his written resignation.
(c) If adjudged insolvent, or is removed from the list of the Medical Council of India.
(d) If found to be involved in anti-social activities or crimes involving moral turpitude.
(e) If adjudicated by any court of law to be a criminal offender/proclaimed offender or of unsound mind.
(f) If he is involved in any act prejudicial to the aims and objects or anti propaganda in relation to the aims and objects of the Society.
(g) If he fails to pay the subscription or contribution for three (3) months from the due date.
(h) If he disregards the Rules or disobeys the decisions of Governing Body and/or Executive Council.
(i) In the case of a partnership firm, if it is dissolved or adjudged insolvent.
(j) In the case of a partnership firm, if the partners are convicted of an offence involving moral turpitude.
(k) In case of a company, society or association, it goes into liquidation or is dissolved.
(ii) The decision of the Executive Council regarding the termination from the membership of the Society shall be communicated to the Member concerned.
(iii) If it appears to the Executive Council that any Member has been guilty of any conduct likely to reflect detrimentally on the Society or has acted in a manner inconsistent with these Rules, it shall be competent for the Executive Council to request such Member to resign within one (1) month after such request, and if the Member fails or refuses to do so, the Executive Council shall thereupon appoint an Inquiry Officer who after issuing a show cause of minimum seven days’ notice to such member decide upon the issue. The member may prefer an appeal against the decision of the Inquiry Officer within 10 days of the decision to the Disciplinary Committee of the Executive Council, whose decision shall be final in this regard. If the Disciplinary Committee approves the expulsion of the Member, such Member shall thereupon cease to be a Member.
(iv) Any Member who shall cease for any reason to be a Member shall nevertheless remain liable for and shall pay to the Society, all monies, which at the time such Member ceases to be a Member may be due from such Member.
(v) The Executive Council may, in its absolute discretion, waive or remit the claim of the Society to all or any part of subscription and/or any other dues in respect of any Member, group of Members or all Members.
(vi) When a person (MD/DNB: Medical/Clinical Microbiology) has been accepted as Honorary, Life or Ordinary Member of the Society, the Secretary shall inform the member of his enrolment and shall send him a copy of the Rules.
Every Member of the Society:
Every member of the Society shall:
9.1 The Society shall hold ordinary meetings at which scientific papers shall be communicated and the ordinary business of the Society transacted. The quorum of such meetings shall be one third of the total membership. There shall also be an Annual General Body (GB) Meeting at which the Secretary shall present the reports. The Treasurer shall present duly audited accounts. Vacancies among the officers and the Executive Council (EC) shall be filled and a firm of auditors appointed. At least four weeks’ notice shall be given of any meeting and notice of any resolution must reach the Secretary at least two weeks before meeting.
9.2 Members may introduce visitors to the Ordinary meeting of the Society and to meetings of the specialist groups of the Society.
9.3 All members shall sign their names and also enter the names of any visitors whom they may introduce, in an attendance book which shall be kept by the meetings Secretary.
9.4 A visitor introduced by a member may submit a scientific communication to the Society.
9.5 The EC need to meet at least three times in a year and the venue of the meeting needs to rotate among various institutions represented in the EC. However, the decision of the President in fixing the rotated venue shall be final. The Council may, whenever it thinks fit, convene other General Meetings, which shall be called extraordinary General Meeting, and it shall convene an extraordinary General Meeting on the request in writing of not less than ten ordinary members to the Secretary. Such requests will state the purpose for which the meeting is required.
9.6 The Council may invite any Scientific Society/Group to participate in quarterly meets /Annual meeting.
Only Life/Ordinary Members can be the organizers. The main academic & social activity of the IAMM Delhi will be carried out through three meets every quarter (4 months). First quarterly meet will be held between January-April; Second quarterly meet will be held between May and August and third meet will be held by the EC of the IAMM-DC as its Annual meet. Annual meet will be held between September and December of the year. The first two quarterly meets will be allotted on first come first basis to various institutions (government and private) in the city of Delhi. However, the decision of the executive will be final. The registration charges for the annual quarterly meet will be fixed by EC after passing it in the GB. The members of the EC, founder members and past Presidents of IAMM Delhi shall be exempt from the registration charges of the Annual meet. Additionally superannuated life members also shall be exempted from paying the registration charges. An attempt will be made to appoint all judges chairpersons etc. to conduct the meets are among the members of the society if belonging to the city of Delhi and NCR Region excepting the guest/invited faculty from other medical fields or fellow medical microbiologists from other regions of the country.
The IAMM Delhi will conduct orations at their annual meet after the names of Dr Late K.B. Sharma, Dr D.S. Aggarwal & Dr Shriniwas. Any scientist preferably from the field of Medical /Clinical Microbiology or any other related specialty of national or international repute can be asked to deliver the oration.
12.1 The Society of Clinical Microbiologists shall publish the Jeevanu Times (e-journal). The Editor of this journal shall be appointed by the Council for a period of three years and shall be eligible for re-appointment on the recommendation of the Executive Council/ General body. The editor can appoint members to the editorial board after seeking approval from EC. The editor will take the responsibility for time to time updating of article, editing and circulating through IAMM Delhi website.
12.2 The Society shall publish the proceedings of the Society notices of meetings, a list of members and any other publications as shall be considered appropriate by the EC/GB.
13.1 Meghna Krishan Baveja memorial award is reserved only for Medical graduates pursuing MD/PhD or MD/PhD in Medical /Clinical Microbiology for outstanding scientific work as a poster/presentation preferably on pediatric infectious diseases will be considered for such award during the first quarterly meet. It attracts cash prize equivalent to the interest accrued on the TDR of the award money and a certificate. Two judges will evaluate the entries. Of these, one judge will be nominated by Executive Council while second judge will be nominated by the host institution.
13.2 Dr. Shriniwas Award for outstanding scientific work in antibiotic susceptibility testing to be awarded during the second quarterly meet of the Society. It attracts Cash prize equivalent to the interest accrued on the TDR of the award money and a certificate. Two judges will evaluate the entries. Of these, one judge will be nominated by Executive Council while second judge will be nominated by the host institution.
13.3 VMMC & Safdarjung Hospital young scientist award (below 40 years of age relaxable by 5 yrs on recommendation of the adjudging committee) reserved only for Medical graduates with MD/PhD in Medical /Clinical Microbiology for outstanding scientific work in Medical/Clinical Microbiology to be awarded during the Annual quarterly meet of the Society as oral presentation. It attracts Cash prize equivalent to the interest accrued on the TDR of the award money and a certificate.
13.4 Dr. R. A. Bhujwala Award for outstanding scientific work in STIs./any aspect of diagnostic microbiology in infectious diseases to be awarded during the Annual quarterly meet of the Society to only Medical graduates with MD/PhD in Medical /Clinical Microbiology. However, work on STIs should get preference. Aspirants need to apply with their CVs and claim for an outstanding work in the said field with evidence. It attracts Cash prize equivalent to the interest accrued on the TDR of the award money and a certificate. The evaluating committee shall comprise of President, Secretary and treasurer.
13.5 Sanjay Sardana memorial award for outstanding scientific work (poster) in immunodiagnostic techniques to be awarded at the Annual quarterly meet of the Society. It attracts Cash prize equivalent to the interest accrued on the TDR of the award and a certificate. Two judges nominated by Executive Council will evaluate the entries.
13.6 A IAMM Delhi Best Poster Award (I)" This award shall be given to overall “Best Poster Paper” presented during the quarterly meets to medical graduates pursuing or completed MD in medical or clinical Microbiology. Attracts Cash prize equivalent to the interest accrued on the TDR done out of funds of IAMM Delhi corpus amount and a certificate. Two judges will evaluate the entries. Of these, one judge will be nominated by Executive Council while second judge will be nominated by the host institution.
13.6 B "Prof PKC Pillai IAMM Delhi Best Poster Award (I)" This award shall be given to overall “Best Poster Paper” presented during the quarterly/annual meets to medical graduates pursuing MD/with MD Degree. Attracts Cash prize equivalent to the interest accrued on the TDR done out of funds donated by Professor Pillai in memory of her husband Prof PKC Pillai (for annual Meet only) and our IAMM Delhi corpus amount and a certificate. Two judges nominated by Executive Council will evaluate the entries at the annual meet.
13.7 " IAMM Delhi Best Poster Award (II)” shall be given to overall “Best Poster Paper” presented during the quarterly /annual meets to PhD student/presenter with MD/MBBS having PhD Degree. Attracts Cash prize equivalent to the interest accrued on the TDR done out of our IAMM Delhi corpus amount and a certificate. Both awards will be adjudged separately and given at all the three meets. Cash Prize will take effect from Jan 2015 onwards. Both free poster categories did not attract any cash prize for the year 2014 as before.
13.8 "Microbiology quiz - LHMC award" (Earlier called IAMM-DC Quiz Award) with effect from Jan 2015: Will be held as other various events in all meets and finals to be held in the Annual quarterly meet. Attracts Cash prize equivalent to the interest accrued on the rupees one lakh TDR donated by Department of Medical Microbiology, Lady Hardinge Medical College, New Delhi subsequent upon having held national congress of IAMM year 2012.
13.9 Dr. Ashok Kumar Chakravarti Memorial Award: To be awarded on basis of presentation by poster format the application of Bioinformatics to know outcomes in infectious diseases OR Use of Novel diagnostic techniques in Infectious diseases. M.D. / DNB (Junior and Senior Residents) and PhD Students, not more than 45 years of age, need to apply for the same. The award will be held at the Annual meet. It attracts Cash prize equivalent to the interest accrued on the TDR of the award money and a certificate. Two judges nominated by Executive Council will evaluate the entries at the annual meet.
13.10 MAMC Award for best “oral presentation by a Postgraduate student”: The award has been started to give an oral presentation platform to MD/DNB students who have submitted their thesis in the same academic year. The students need to apply for this award. Post graduate students need to make the oral presentation, including those who have presented at other conferences, but have not won any award. The award will be held at the Annual meet. It attracts Cash prize equivalent to the interest accrued on the TDR of the award money and a certificate.
13.11 Mr Satish Chandra Talwar Memorial Award" for Best Published Research Paper: the award will be held in the Annual meet and will be shared by the first & corresponding author of the best published research paper in a peer reviewed journal in the previous one year from the date of announcement of the award. Candidates need to apply for the award with the citation/author copy of the publication. An award committee constituted by the EC will decide independently and communicate to the Secretary who will then announce the award at the annual conference. It attracts Cash prize equivalent to the interest accrued on the TDR of the award money and a certificate.
13.12 IAMM Delhi Shrinivas Parvati Ramlal Life time achievement award: This award will be conferred during the annual meet. The awardee must be MBBS from a recognized university.The person should have achieved eminence in the field of Clinical Microbiology by way of published literature and/or recognition like Padma, B.C.Roy etc. awards by National Organizations. The person should not be less than 50 years and more than 70 years old. The selection committee should comprise of the President, Secretary, Treasurer, immediate past Secretary and one eminent Clinical Microbiologist. Dr. Shriniwas will remain as a nonvoting member of the committee. The award will comprise of a citation, a medal and a cash award totalling Rs. 50,000, to be procured from the proceeds of the interest generated on Rs.6,00,000/- STDRs already done (Rs. One lakh by Dr Shrinivas and Rs 5 lakhs by IAMM Delhi). Current office bearers will not be eligible. However, past Secretary if an applicant will excuse himself / herself from the selection committee.
13.13 Dr Usha Gupta Technician award: the Award will be given every two years. The criteria for judgement will be worked out as per award subcommittee decision. The technician fulfilling the criteria must be nominated by HOD/Laboratory overall incharge only. HOD/Lab in charge MUST be a life member of IAMM Delhi Chapter. Only ONE nomination will be accepted form one institute/ laboratory. In case of more than one nomination a screening test will be held on date decided by award committee. The nomination form will be made available on website of IAMM Delhi. The decision of award committee shall be final in this regard
The business of the Society shall be conducted by Executive Council. In any matter concerning interpretation of the rules the decision shall rest with the Executive Council after ratification from GB. The Executive Council shall decide all matters concerning the Society which are not covered explicitly by the rules. The Executive Council shall meet as and when necessary and also one day before the Annual General Body Meeting.
The Executive Council shall consist of the President, Secretary Treasurer, immediate past president for one year and Secretary as Ex-Officio member for a period of three Years and a minimum of six members. The EC shall have 12-15 members in total. The quorum shall comprise of at least 50% of the members in the Executive Council. In special circumstances additional members may be co-opted to the Executive Council, but they shall not have the right to vote. The Officers of the Society shall be a President, Secretary and Treasurer.
The President, Secretary, Treasurer, Editor Jeevanu Times, Web editor shall be elected by the Executive Council from the Life and Ordinary members of more than five years continuous membership of the Society.
PRESIDENT
The President shall be nominated for one year and shall not be eligible for re appointment before three years have elapsed after the previous term. The Presidential candidate should preferably have been the member of the EC and/or should have had at least twenty years of outstanding contribution to the specialty of Medical/Clinical Microbiology besides being a life member of the society. The President shall be Constitutional Head of the Society. He/she shall preside over all the meeting of EC and Society and shall represent the Society in all ceremonial occasions. However the term can be extended for another year in continuation on the recommendation of EC/General body. In his/her absence, the Secretary or senior most member of the Executive Council shall take the chair.
IMMEDIATE PAST PRESIDENT
The immediate past president shall assist the President of the society. The President may delegate all or any of his powers to the immediate past president in the Event of his long absence.
SECRETARY
The Secretary needs to be a life member with at least 15-20 years of distinguished service in the field of Medical/Clinical Microbiology before he/she can be nominated for a period of not more than three years. The secretarial candidate need to have been an EC member before and preferably should have contributed usefully in strengthening the activities of the society. She/he shall not be eligible for re-appointment to the same post before three years have elapsed after the previous term. However the term can be extended for another term in continuation on the recommendation of EC/General body. The Secretary shall conduct all the affairs of the Society; He/she will make all the arrangements of the meetings. He/she will keep a list of all members of the Society and send the notices to all of them regarding meetings, vacancies, invite nominations, etc. She/he will carry out all the duties concerned with the efficient running of the Society. The secretary shall present its reports at the Annual General Meeting.
TREASURER
The Treasurer shall be nominated for the period of not more than three years. The candidate need to have been an EC member before and preferably should have had at least 10 years of distinguished service in the field of Medical/Clinical Microbiology besides being a life member. She/he shall not be eligible for re-appointment to the same post before three years have elapsed after the previous term. However the term can be extended for another term in continuation on the recommendation of EC/General body.
The Treasurer in consultation with the Secretary is allowed to sanction some reasonable funds for holding activities related to promotion of Medical/ Clinical Microbiology such as quarterly meetings and Annual pre-Conference workshops and coordinate the financial activities with the organizers. No funds of the society shall be transferred to the personal accounts of the any office bearer or the organizers of the meet for future/current use.
The treasurer shall present consolidated budget and an audited statement to the General Body indicating the “budget amount for the financial year”, the “actual expenditure” and a “statement of income and expenditure for the following year.” He/she shall also provide a complete list of all “liabilities” and “assets” to the Executive committee and General Body.
WEB EDITOR AND JEEVANU TIMES
The Web Editor and Jeevanu Times team need to be the life members of the Society and shall carry out all the editorial duties for the maintenance of the web site and publication of Jeevanu Times. Both editors need to have a minimum of five publications as first author in an indexed journal to their credit. The Web Editor & Jeevanu Times Team may not serve for more than three years generally. Their terms may be extended on the recommendation of EC/GB.
Not less than six months before the expiry of the tenure of any officer, the President shall call for elections of Executive members. The nominations must be proposed and seconded by the members of the Executive Council, who must previously have obtained the consent of nominee. The results of the elections will be announced in the annual meeting. The election of the Officers, i.e., President Secretary and Treasurer shall be held at the time of next meeting of the Executive Council by the members of the Executive Council and the results be announced at the next Annual General Meeting. The tenure of EC members shall be for two years. She/he shall not be eligible for re-appointment to the same post before three years have elapsed after the previous term. However the term can be extended for another term in continuation on the recommendation of EC/General body.
In case of any incidental vacancy, the Immediate past secretary /senior most elected member of the Executive Council shall perform the duties of the President till the next statutory meeting. The President may nominate persons from among the members of the Council to perform the duties of Secretary, Treasurer, Web Editor, and Jeevanu Times Team as the case may be till the next election. Candidates for nomination to the membership of the Executive Council must be life members of the Society.
Members of the Executive Council will continue for a period of two years. In no case such members can be re-nominated within a period of three years. However, the term can be extended for another term in continuation on the recommendation of EC/General body. The names of the Executive Council members and of the retiring members shall be printed in a notice by the Secretary not later than six months before the Annual General Meeting. Nomination for the election of membership of Executive Council may be made by any two Life/Ordinary Members and shall reach the Secretary at least three months before the Annual General Body Meeting. Such nominations must be accompanied by a written intimation from the nominee that he/she is willing to serve.
The General Body shall have the following powers, duties and functions to perform:
(a) To receive, consider and adopt the annual report and audited statement of accounts for the previous year;
(b) To consider and sanction (with or without modifications) the budget estimated for the ensuing year;
(c) Appointment of Auditors for the ensuing year and fixing their remuneration;
(d) To approve the elected President, Secretary, Treasurer and executive Members for the Executive Council of the Society as specified herein. Elections shall be held once in every year.
(e) To consider proposed amendments to the Memorandum of Association and Rules approved by the Executive Council;
(f) Such other business that is required to be done by the General Body.
20.RESERVED MATTERS:
The Reserved Matters shall comprise the following:
The Society shall have a common seal which shall be in the custody of the Secretary and shall be used only under the authority of the resolution of the Executive Council and every deed or instrument to which the Seal is affixed shall be attested, for and on behalf of the Society, by two (2) Executive Members and Secretary or any other person authorized by the Society in that behalf and chronological record of use of the Seal shall be maintained in a register kept for the purpose.
The Society shall raise funds as follows:
The Society shall prepare detailed account of expenditure and receipts.
All the amounts shall be kept in any bank(s) and the bank accounts shall be operated by the joint signatures of any two (2) out of President, immediate past president, Secretary and Treasurer.
The accounts of the Society shall be audited by a qualified auditor (chartered accountant) every year.
The financial year of the society shall start from the First day of April to 31st Day of March, every year.
A copy of the last financial statement and the report of the Auditor, if any, shall be kept in a conspicuous place in the office of the Society.
The Executive Council shall submit a report on the working of the Society annually to the General Body. Such report shall contain particulars regarding the work of the Society during the previous year and shall be accompanied by a balance sheet duly audited showing the income and expenditure of the Society during the said year.
The Society shall keep at its registered office proper books of account with respect to:
Once in every year a list of the office-bearers and the Executive Members shall be filed in the office of the Registrar of Societies, ________ Delhi within fourteen (14) days after the date on which the annual general meeting of the Society is held.
Any suit or other legal proceedings by or against the Society may be filed/ contested/defended and conducted on its behalf either by the President or the Secretary or by any other person so authorized by the Governing Body of the Society. Any pleadings or other documents in connection there with may be signed and verified by any of such persons on behalf of the Association. This power will also include the appointment of advocate/s, attorney/s etc. for the purpose.
The name of the Society may be changed by the Executive Council as and when necessary, with the approval of the Appropriate Governmental Authority and in accordance with the present Rules and Regulations and the change in name, so altered and modified shall operate from such date as shall be notified. The change in the name of the Society shall not affect any rights or obligations of the Society or render defective any legal proceedings by or against the Society and any legal proceedings, which might have been continued or commenced by or against it by its new name.
The Executive Council with the approval of the Appropriate Governmental Authority and in accordance with the present Rules, may change the aims and objects of the Society subject to clearance from competent authorities under the Act.
The Executive Council shall, subject to the present Rules, be competent to amalgamate the Society with any other society either wholly or partially for better utilization of the resources of the Society and the change shall operate from such date as shall be notified.
The Society may be dissolved in accordance with the provisions of Section 13 and 14 of the Act, after obtaining the previous consent of the Appropriate Governmental Authority in that behalf.
If, upon the dissolution of the Society, there shall remain, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the Members of the Society, but it shall be lawful for the Members to determine by the majority, at the time of dissolution of the Society, that such property shall be given to the Appropriate Governmental Authority to be utilized for any other purposes referred to in Section 1 of the Act.
The Intellectual Property Rights created, acquired or possessed by the society shall, at all times vest and be retained solely by the Society save and except as may be decided by the Managing Committee.
APPLICATION OF THE ACT All the provisions of the Act as applicable to the State of Govt. of NCT of Delhi shall apply to the Society.
ESSENTIAL CERTIFICATE “Certified that this is the correct copy of the rules and regulations of the Society”.
PRESIDENT - __________________
SECRETARY - __________________
TREASURER - __________________